Know what today needs before you open the inbox.
It reads one mailbox and one calendar first thing, and writes the day up. It does not send, and it does not touch the calendar.
Start free — 2 employees and starter capacity included.
- It drafts, it does not send
- Starts paused until you turn it on
- Weekday mornings at 7 by default
It works across the apps you already use
It reads the two sources you chose and writes one brief. Nothing leaves the app.
How Daily Inbox & Calendar Brief actually works
- Start the morning briefTakes the current local business date and claims that day, so one morning gets one brief rather than three.
- Check the inboxReads complete relevant threads in the one mailbox you picked, and separates what genuinely needs attention from what needs a draft and what needs nothing at all.
- Check the calendarReads the fixed commitments in the one calendar you picked, along with conflicts, travel and anything that has to be prepared before you arrive.
- Prepare drafts and notesWrites routine reply drafts only where every material fact is already confirmed. Anything it cannot confirm is recorded as missing instead of invented.
- Save the ordered briefOne Result holding the urgent items, today's schedule, the preparation, the drafts and the Needs You list.
If the mailbox or the calendar cannot be read that morning, it stops and says the source was unavailable. It does not report a quiet day it could not actually see.
What lands in the brief
- The date, and which mailbox and calendar were read
- Messages needing attention, separated from the rest
- Today's calendar commitments
- Conflicts between them
- Preparation you need to have done first
- The routine reply drafts, ready to send yourself
- Needs You — the decisions that are actually yours
Needs You is the short list at the end: a real calendar clash to resolve, one material fact a draft is waiting on, or a decision the morning turned up. Everything else has already been sorted.
What it will not do
- Send a message — sending is not an action this employee has
- Create, change or cancel a calendar event
- Read a second mailbox or a second calendar
- Own a customer conversation — an enquiry or a booking thread is handed to the employee whose job that is
- Plan past today; long-term planning is outside its brief
- Guess a fact it needs for a draft
You choose, per employee, how much it does on its own. This is the one where that setting matters least: there is no send action and no calendar-write action in its contract, so no setting turns them on. Every employee lands paused, and you choose which accounts it can use.
Who it's for
The owner whose day is decided by an inbox and a diary rather than a job sheet. In our own list of UK firms that means driving schools first — instruction is billed by the hour, cancellations arrive overnight by email, and a slot nobody fills is money that does not come back. Then motor vehicle repair, where the bookings and the MOT dates sit in a calendar and the enquiries sit in a mailbox, and neither talks to the other. Then IT consultancies and small agencies, which live in email and a calendar all day and often keep the working context in Notion or Google Drive — both of which this employee can read as optional preparation context, up to four sources.
Portrait photographers and removals firms fit the same shape: high enquiry volume, a diary that is the business, and no system holding the two together.
The honest counter-case is roofing and plastering. In the firms we looked at, the work arrives on WhatsApp and lives on a whiteboard, and WhatsApp is not connected. If that is your setup, this employee has nothing to read, and Quote Follow-up or Overdue Invoice Follow-up is the better first hire. There is no no-app version of this job: a partial or stale source is not a daily brief.
Setting it up takes five to ten minutes — connect Gmail, connect Google Calendar, pick the exact mailbox and calendar, run a test. There is a worked example of the morning briefing if you want to see the shape of it first, and the rest of the roster is on the employees page.
Questions people ask
Will it send the replies it writes?
No. Sending is not one of the actions this employee has. It writes routine replies as drafts inside LoopSuite and puts them in the morning brief for you to send yourself.
Will it move anything in my calendar?
No. Creating, changing and cancelling calendar events are all outside what it can do. It reads the calendar, names the clash in the brief, and leaves the change to you.
How many inboxes and calendars can it read?
One of each — the exact mailbox and the exact calendar you pick when you hire it. If you run three mailboxes, point it at the one the work actually arrives in.
When does it run?
Weekday mornings at 7 by default. You can set it to run every day instead, or run it by hand when you want the day rewritten.
What happens if it needs a fact it hasn't got?
It records the missing item rather than guessing at it. A draft is only written where every material fact is confirmed, and anything unconfirmed goes to Needs You with the rest of the day's decisions.
Do I need Gmail?
You need one mailbox and one calendar. Gmail, Google Calendar and Outlook are the apps named in this employee's own contract, and each has a page saying where it stands. This job has not had a signed-in run proven through any of them, so treat them as routes rather than finished journeys.
Start the day with the brief, not the inbox.
Hire Daily Inbox & Calendar BriefStart free — 2 employees and starter capacity included.
Also on iOS and Android.
Every employee starts switched off, and you choose which accounts it can use.