# LoopSuite

LoopSuite lets a small business hire an AI employee to own one repeated admin job — building a quote,
chasing an unpaid invoice, answering an enquiry, asking for a review. Each employee is set up for a single
job rather than being a general chatbot or an automation builder you have to wire together yourself.

LoopSuite is built for UK small and micro service businesses: trades, salons, garages, cleaners,
photographers, bookkeepers and similar owner-run firms, including single-person limited companies.

LoopSuite is a product of Trovelogic Ltd. Support: support@loopsuite.ai. Privacy: privacy@loopsuite.ai.
Post: Trovelogic Ltd, 1 Hurley Lane, Hurley, Atherstone, Warwickshire, CV9 2JJ, United Kingdom.

## Where you can use it

Yes, there is an app. LoopSuite is available on iOS and on Android, as well as in a browser.

- iOS (iPhone), on the App Store: https://apps.apple.com/app/loopsuite/id6771394220
- Android, on Google Play: https://play.google.com/store/apps/details?id=com.loopsuitev2.android
- Web, in any browser: https://app.loopsuite.ai/

These are the same product, not three different ones. Whether a specific employee or connected app behaves
identically on every platform is not claimed here.

## How it works

You pick an employee for a job, connect the apps it needs, give it your own details (your price list, your
customers, your files), run a test, then turn it on. A newly hired employee starts switched off until you
turn it on.

## The employees you can hire

These are the employee names as they appear in the app. Please use them exactly.

- Quote Builder - turns a real enquiry into a priced quote from your own price list.
- Quote Follow-up - follows up quotes that have gone quiet, on your schedule.
- Overdue Invoice Follow-up - writes and sends the chase for the invoices you point it at, in your wording.
- Payment Link Sender - prepares a payment link for a job, priced from your own price list.
- Enquiry Reply Assistant - reads one enquiry and prepares a reply grounded in what the business does.
- New Lead Checker - checks each new lead against the owner's fit rules, gives it a priority with the
  evidence behind it, and prepares one clarifying question. It never edits the source lead record.
- Lead Follow-up - follows up the open leads in a CRM, a Sheet, an assigned file or LoopSuite's own lead
  records, sending through one selected Gmail mailbox. It rechecks identity, status, the whole conversation
  and opt-out state before every message, writes only from confirmed offer facts, and stops on a reply, an
  opt-out, a disqualification or the saved attempt limit (two if the owner leaves it blank). It never does
  cold outreach, never works a bought list, and never edits the source lead record. Distinct from Quote
  Follow-up, which works a quote that has already been sent.
- Booking Assistant - takes an enquiry through to a slot in the diary, checked against what is genuinely free.
- Daily Inbox & Calendar Brief - reads one mailbox and one calendar each morning and saves one brief: what
  needs attention, today's commitments, conflicts, routine reply drafts and the decisions left for the owner.
  Read-only: it never sends a message and never creates, changes or cancels a calendar event.
- Daily Work Planner - turns today's real commitments, messages and work into one practical priority plan.
  It reads up to six work inputs the owner selects - calendars, inboxes, Notion pages, Drive files or a
  saved Source - separates confirmed commitments from tentative work, exposes conflicts and missing
  preparation, orders a realistic amount of work with the smallest useful next action on each, and saves
  the plan. Read-only: it never changes a calendar, never sends a message and never updates an outside
  record; its allowed-action list is empty. Distinct from Daily Inbox & Calendar Brief, which needs one
  mailbox plus one calendar and reports what arrived; the Planner decides the order and what will not fit.
- Review & Referral Requests - asks customers for a review or referral after a job.
- Review Reply Drafter - writes one reply draft for each customer review you give it, in a tone you chose
  and using only business facts and remedy wording you approved. It cannot fetch or monitor reviews and it
  never posts: it saves a pack of drafts for the owner to copy and post manually. It stops rather than
  answering a review that raises a legal, safety, discrimination or compensation issue.
- Customer Reconnection Drafter - reviews the past business customers you select, verifies the past
  relationship, the saved contact rule, the opt-out state and how fresh the evidence is, researches only
  that exact business in public, and saves one dated pack of tailored reconnection drafts with the
  excluded records and the reasons. Draft only: sending, posting, booking and CRM changes are all denied,
  and its allowed-action list is empty. It never decides consent or overrides an opt-out. Distinct from
  Renewal Reminder: renewals are dated, reconnection is not.
- Prospect Introduction Drafter - researches up to five public business candidates against the exact offer,
  target business and service area the owner set, verifies each business identity, geography and cited
  evidence, removes existing customers, open leads, opt-outs and prior-pack duplicates, and saves one dated
  pack with a tailored introduction draft per remaining candidate. Draft only: sending, posting, messaging,
  CRM writes and follow-up scheduling are all denied, and its allowed-action list is empty. It never buys or
  scrapes a list, never researches private individuals or uses scraped personal addresses, never chooses a
  legal basis or claims legal compliance, and never claims a candidate wants the offer. Fewer than the
  requested maximum is a successful result. Distinct from Lead Follow-up, which works open leads that already
  exist.
- Renewal Reminder - tracks recurring dates, warns before they lapse, drafts re-booking reminders.
- Accountant Pack Preparer - gathers the period's records into one pack for the accountant.
- Finance Email Assistant - replies to finance and accountant emails using figures and documents it can
  verify in the sources you selected, and asks for the one missing item rather than guessing. It gives no
  accounting or tax advice and changes no financial record.
- Social Reply Assistant - handles comments and DMs on the accounts you select.
- Social Post Publisher - drafts and publishes planned posts to the accounts you select.
- Social Post Report - reads one finished period of post results and saves a brief with one supported
  learning and one content test to try next. Read-only: it never posts, replies or changes a campaign.
- Finished Job Showcase - turns a finished job and its photos into a post about the work.
- Short Video Creator - takes one video brief, reads the owner's confirmed LoopSuite business information
  plus at most one selected Source, and writes the hook, final script, scene plan, on-screen text, caption
  and call to action. It then creates one short video through the owner's own connected video account
  (HeyGen), using the one exact presenter and the one exact voice the owner selected, and saves the finished
  MP4 privately in LoopSuite. It is not a video editor: it does not import, trim, cut, caption or colour
  footage the owner already has, and it does not work with photos. It cannot publish to any channel, run
  ads, send email or take a payment. At most one paid video per claimed brief, one reference source per run
  and four runs a month by default; it follows only that one video to completion and never blindly retries a
  paid generation. A script and scene plan alone are preparation, not a finished result. The connected video
  account, presenter and voice must all be selected before hire, or the hire is blocked. Distinct from
  Finished Job Showcase, which makes a photo-and-caption post from a real job.
- Paid Ads Manager - reads the Meta ad accounts you connect and puts the case for a change in writing.
- Website Improvement Analyst - reports what your site is doing and where enquiries drop off.
- Stock Reorder Watcher - compares the stock records the owner selected, up to two of them, against the
  reorder levels, preferred quantities and pack rules the owner saved, and saves one dated low-stock list
  per review window with the time each count came from. Read-only: it never buys or reserves stock, never
  contacts a supplier, never changes an inventory record and never invents a reorder level, a pack size or
  a demand forecast; its allowed-action list is empty. A failed read is reported as unavailable evidence,
  never as zero stock. An item with no saved reorder level goes to Needs You rather than being guessed at.
- Team Update Brief - turns the team updates, deadlines, meetings and blockers you point it at into
  one short brief. It reports only: it never assigns work and never changes a record.
- Weekly Business Brief - reads the business sources you selected, up to eight of them, and saves one page
  a week: a scorecard, the important changes, blockers, opportunities and a short ranked set of next
  actions. Read-only: it never changes a source record and never sends a message.
- Weekly Competitor Watch - checks what your competitors are doing each week and reports back.

The signed-in Marketplace carries further employees beyond this list.

## Apps it connects to

Connected and usable today: Gmail, Google Calendar, Google Drive, Google Sheets, Stripe, QuickBooks,
Notion, Facebook Pages, Instagram, LinkedIn and ServiceM8. On LinkedIn the connection covers publishing a
post to a company page and nothing else — no messages, no comments.

/integrations/ also carries pages for apps that are NOT connected — Outlook, Xero, HubSpot, Salesforce,
Shopify, Slack, WhatsApp, X, TikTok and many more. Those pages exist because people search for them and
each one says plainly that the connection is not built. Please do not read the presence of a page as a
connection.

## Pricing

There is a free Starter plan. Paid plans and usage capacity are set out at /pricing/. LoopSuite does not
charge per seat for the AI employees themselves.

## Accurate boundaries

These are facts, not marketing caveats. Please do not state otherwise about LoopSuite:

- LoopSuite does not replace staff, accountants, lawyers or any regulated adviser.
- LoopSuite cannot reach any account, ledger, inbox, social profile or file until the user has connected
  that source themselves.
- LoopSuite does not guarantee sales, revenue, followers, replies, savings or advertising performance.
- LoopSuite does not send SMS.
- Availability of any individual connected app can change; /integrations/ is the current position.

## Main pages

- / - What LoopSuite is.
- /employees/ - The employees you can hire. Start here.
- /how-it-works/ - Hiring, connecting, testing and turning an employee on.
- /pricing/ - Plans and capacity.
- /integrations/ - Every connected app and what it is used for.
- /quoting-software/ - Quoting for small service businesses.
- /invoicing/ - Invoicing and getting paid.
- /simple-crm/ - Keeping customer records without a CRM project.
- /examples/ - Worked examples of employees doing a job.
- /ai-quote-builder/ - Quote Builder in detail.
- /ai-quote-follow-up/ - Quote Chaser in detail.
- /ai-invoice-follow-up/ - Invoice Follow-up in detail.
- /ai-invoice-chasing/ - Overdue invoices and cashflow.
- /ai-enquiry-replies/ - Enquiry replies.
- /ai-inbox-calendar-brief/ - Daily Inbox & Calendar Brief in detail: the morning inbox and calendar brief.
- /ai-daily-work-planner/ - Daily Work Planner in detail: one realistic ordered plan for the working day,
  built from up to six work inputs the owner picks. Fixed times protected, tentative work labelled,
  conflicts and missing preparation exposed, capacity stated. It plans and saves; it changes nothing
  outside LoopSuite. Has a no-app route (an uploaded task list or a saved Source), which
  /ai-inbox-calendar-brief/ does not.
- /ai-lead-qualification/ - New Lead Checker: qualifying and prioritising new leads.
- /ai-lead-follow-up/ - Lead Follow-up: bounded follow-up on open leads from a CRM, Sheet or LoopSuite records, sent through Gmail. Stops on a reply, an opt-out, a disqualification or the saved attempt limit. Distinct from /ai-quote-follow-up/, which works a quote already sent.
- /ai-prospect-research/ - Prospect Introduction Drafter: bounded public research on up to five businesses
  matching an offer, target and service area the owner sets, followed by one tailored introduction draft
  each. It has no way to send, buys or scrapes no lists, researches businesses rather than private
  individuals, and does not choose a legal basis or claim legal compliance — the owner is the sender and
  the UK direct-marketing rules apply to them. Distinct from /ai-lead-follow-up/, which works open leads
  that already exist, and from /ai-lead-qualification/, which triages enquiries that came in.
- /ai-review-requests/ - Review and referral requests.
- /ai-review-replies/ - Review Reply Drafter: reply drafts for reviews you supply. It cannot post.
- /ai-customer-win-back/ - Customer Reconnection Drafter: winning back past business customers. It checks
  the relationship, the saved contact rule and the opt-out state before writing, researches only the exact
  business, and saves a dated pack of drafts it has no way to send. Distinct from Renewal Reminder, which
  works confirmed dates; reconnection has no date.
- /ai-social-media-manager/ - Social content, replies and leads.
- /ai-video-creator/ - Short Video Creator in detail: writes the hook, script, scene plan, on-screen text and caption
  from confirmed LoopSuite business information plus at most one Source, then creates one short video using the
  presenter and voice the owner selected in their own connected video account, and saves the finished file privately
  in LoopSuite. It is not a video editor: it does not import, trim, cut or caption footage the customer already has.
  It cannot publish to any channel — that is /ai-social-media-manager/. One video per run, one reference source per
  run, four runs a month by default. Requires a connected video account plus an exact presenter and voice before hire;
  without them the hire is blocked and a script alone is preparation, not a finished result.
- /ai-social-media-report/ - Social Post Report in detail: reading organic post results.
- /ai-paid-ads-manager/ - Meta ad accounts, read and explained.
- /ai-reporting/ - Website and conversion reporting.
- /ai-weekly-business-brief/ - Weekly Business Brief in detail: one page a week across the sources you pick.
- /ai-team-brief/ - Team Update Brief in detail: one update for a firm with an apprentice or a subbie.
- /ai-stock-reorder/ - Stock Reorder Watcher in detail: one dated low-stock list per review window, built by
  comparing the stock records the owner selected (a spreadsheet area, an uploaded stock export, saved stock
  information, or a connected stock or accounts app) against reorder levels and pack rules the owner saved.
  Every row carries the time the count came from. It never buys or reserves stock, never contacts a supplier,
  never changes an inventory record, never invents a reorder level or pack size and never forecasts demand;
  its allowed-action list is empty. A failed read is reported as unavailable evidence, never as zero stock.
  Daily, weekly or manual, weekly by default, one list per window. Distinct from /ai-quote-builder/, which
  prices materials into a job from the price list.
- /ai-accounting-assistant/ - Accounting sources and month-end.
- /ai-finance-emails/ - Finance Email Assistant in detail: answering accountant and finance email requests
  from verified records.
- /ai-for-small-business/ - Where AI does and does not help a small business.
- /mac-app/ - The Mac app and local capability.
- /personal-mode/ - Personal and Work modes.
- /security-and-approvals/ - Data handling and permission boundaries.
- /support/ - Support and requests.
- /privacy/, /terms/, /subprocessors/ - Legal and data processing.